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Timesheets

Time Reporting in Workday

Employees

Hourly employees will submit their hours using Single Sign On - Workday.

Hours entered into WORKDAY must reflect actual hours worked by the employee. To enter or edit time worked, please refer to the following instructions:

Managers

Managers are also able to enter or edit hours for their hourly staff. To enter or edit time for your employees, please refer to the following instructions

Time Worklet - Workday

If an hourly employee does not see the Time Worklet they will need to manually add it to their Workday Homepage. To add the Time Worklet, please refer to the following instructions:

Additional Timesheet Information

Timesheets are generally due every two weeks. For specific due dates, please refer to the Biweekly Pay Schedule.

Full-time hourly employees MUST report 40 hours each week made up of regular hours, paid leave or unpaid leave. 

Part-time employees cannot work more hours than what was approved on their hiring paperwork. If a department has need for a PT employee to temporarily work more hours, a memo must be submitted BEFORE the extra hours are worked. The memo must route through that department's appropriate VP, the VP for Finance and Administration, Payroll and HR. 

If an employee does not submit their time worked by the due date, timesheets will lock, and they will be unable to enter/submit their hours. At that point, the employee's supervisor should promptly email budgetandpayroll@tamiu.edu with the employee's daily hours requesting payment of the hours. If the email is received before the payroll is finalized, the biweekly payroll processor will manually add the hours to Workday. If the emails is received after the payroll is finalized, it will be up to the employee to enter/submit their hours once timesheets unlock. The hours/pay owed will be issued on the next biweekly pay date.  

The Payroll Office will send multiple timesheet emails to supervisors before the payroll is finalized. If an employee submits their time but the hours are not approved by their manager by the appropriate deadline, and the employee does not receive a paycheck as a result, the supervisor will still need to approve the hours. The hours/pay owed to the employee will then be issued to the employee on the next available biweekly pay date.